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  1. #1
    Silver Member
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    Oct 2009
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    Ladysmith, British Columbia
    Tractor
    Don't have one of my own! I work on other people's machines.

    Default Unconventional record keeping?

    Mention of service records in another thread started me to thinking about the importance of record keeping.

    A habbit I picked up early on was writing notes on trucks and equipment with a sharpie; not in plain view, but under the hood. Does anybody else do this? I'm not using it as a replacement for proper record keeping, but to provide a quick reference in the field; it's nothing an acetone-soaked rag can't fix.

    Usually I'll just write down when different services are due. On equipment with small gas engines like welders, generators, or pumps I've even put down sparkplug gap and valve lash specs.
    I assert that the egg came before the chicken: Dinosaurs were laying eggs long before chickens evolved.

    madwelder.wordpress.com

  2. #2
    Elite Member Ductape's Avatar
    Join Date
    Feb 2006
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    4,855
    Location
    Central New Hampshire
    Tractor
    Kubota B3030HSDC

    Default Re: Unconventional record keeping?

    not to that extent......... but i write down things like hours, date, etc. on my filters when i change them. Like yourself, i write it right on the filter with a sharpie.

  3. #3
    Elite Member Tig's Avatar
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    Oct 2006
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    2,522
    Location
    The County, Ontario, Canada
    Tractor
    Kubota, B7100HST-D

    Default Re: Unconventional record keeping?

    Yes I do. I write down belt sizes, part numbers and dates that service events occurred. Usually on the back of the hood or on the part it's self. Makes for quick reference. I am also one to write explanations and procedures in the margins of service guides. Saves me from having to figure the same thing out twice.
    Steve

    The best things in life are not things.

  4. #4
    Super Star Member
    Join Date
    Mar 2008
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    10,552
    Location
    Northern Fingerlakes region of NY, USA
    Tractor
    Kubota L3830GST, B7500HST, BX2660

    Default Re: Unconventional record keeping?

    I like to write under the hood as well, on the smaller tractors that we have had I will write belt, blade and filter numbers in permanent marker on the underside of the hood. On cars I will write the quantity of oil needed somewhere in the engine compartment and the number of miles that the car has on the filter when I install it.

    Aaron Z
    A human being should be able to change a diaper, plan an invasion, butcher a hog, conn a ship, design a building, write a sonnet, balance accounts, build a wall, set a bone, comfort the dying, take orders, give orders, cooperate, act alone, solve equations, analyze a new problem, pitch manure, program a computer, cook a tasty meal, fight efficiently, die gallantly. Specialization is for insects.
    Robert Heinlein, Time Enough for Love

  5. #5
    Super Member radioman's Avatar
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    May 2008
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    5,605
    Location
    Ontario, NY
    Tractor
    Kubota BX24

    Default Re: Unconventional record keeping?

    Only thing I write in sharpie is the wrench sizes for oil on cars. It didnt occur to me to write on filter of the dates and I think that is an awesome idea. Nothing like a oily rag to wipe the dirt off the filter to see what you wrote.
    good idea ducttape!

  6. #6
    Elite Member Tig's Avatar
    Join Date
    Oct 2006
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    2,522
    Location
    The County, Ontario, Canada
    Tractor
    Kubota, B7100HST-D

    Default Re: Unconventional record keeping?

    For filters I write the hours or mileage.
    Steve

    The best things in life are not things.

  7. #7
    Elite Member Redneck in training's Avatar
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    Nov 2008
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    2,787
    Location
    South Central Iowa
    Tractor
    TYM 330 HST with FEL

    Default Re: Unconventional record keeping?

    I write tire pressure on the fender and/or rims of our tractor and mover. I will start writing on the filters too.

  8. #8
    Veteran Member Kays Supply's Avatar
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    Jul 2006
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    1,119
    Location
    Southern Illinois
    Tractor
    Iseki TA 207

    Default Re: Unconventional record keeping?

    I cut a piece of one of those magnet backed cards that was all white. I mark down the hours when I greased my trackhoe and put the magnet on the boom where I can see it. I use a grease pencil so it wipes off easy. I use the grease pencil to mark on my air filters when I cleaned them also. I also do like the others and mark hours for oil and filter changes on the filter.

  9. #9
    Gold Member ctgoldwing's Avatar
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    Jun 2009
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    312
    Location
    Central Connecticut
    Tractor
    L3400HST

    Default Re: Unconventional record keeping?

    Great suggestions in this thread!
    Thanks

  10. #10
    Super Member California's Avatar
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    Jan 2004
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    5,742
    Location
    Sonoma County
    Tractor
    Yanmar YM240, YM186D, and another YM186D

    Default Re: Unconventional record keeping?

    I write hours and date on the oil filter.

    I also write tire pressure next to the valve stems.

    In a few cases I write the wrench size next to a big tractor bolt, when I recall I went back for a different socket every time I checked it.

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