Truck Rental Woe

[CliffordK]

Non profits are unique entities. It is quite likely the OP's hospital is a non profit. Many are.

It means there is no net profit to share holders, owners, etc.

HOWEVER IT DOESN'T MEAN FREE.

Managers and employees get paid. Often with volunteers working along side of the paid employees. Of course the paid employees often work more frequently than the volunteers.

Likewise, they can't demand the use of a personal vehicle beyond what is comfortable for the owner.

 

[CliffordK]

In the case of the OP... he apparently is happy enough with his tires for local trips, but wants the new tires for this out of town run. Perhaps the hospital can pay for the set of tires (although that might carry an implication of borrowing the trailer more frequently which could be undesired).

And, of course, in one way or another he needs to be held not responsible for damages to the hospital equipment.

 

[CliffordK]

Penske, Enterprise, and some of the other big companies that cater to commercial customers may be most happy with long term leases of their equipment. A few weeks or months duration.

It likely is too much to bother with the people that wish to rent a truck for a day every few years.

It would be a bad business model, but they might even cancel reservations if somebody better pops up needing a truck.

 

[t1kilo]

In the future, why not hire a local moving company like 2 Men and a Truck? That way, labor and transportation is covered and you get to supervise.

 

[Snobdds]

I’ll give an example of my personal use of my equipment. We did pavement cores. We rented a core drill, used my generator, my car trailer and my F150. We used a water tank that held something like 500 gallons that he just let us use. I was pretty reasonable on what I charged, it was sort of up to me. I think for the trailer and generator I got like $125 a day and something like $0.40 a mile. Is there a reason they won’t just pay you extra to use your trailer and truck?

That put huge liability on you. If you were engaged in commercial business and a accident happened...who bears the liability? I don't think your company's insurance would rush to claim it, then would yours.

That gets messy.

 

[paulsharvey]

Its common practice to use a personal vehicle, with paid milage in company work in Many trades. With that, I once worked for a company, I was doing the traffic control, for a survey and SUE/Vacuum excavation outfit; and i Thought about bringing my trailer, cause it would make carrying all the cones easier, and make it faster/easier to set up. Then I saw how we/they treated the guy who loaned them a jon boat for water surveying; It was just expected, as in, they would text him, and say "we are gonna come get the boat this morning"; and thought better of using my trailer.

 

[Quaffer]

Its common practice to use a personal vehicle, with paid milage in company work in Many trades.

And what many do not realize is that the personal vehicle insurance you purchased did not cover "for hire" commercial use. Once you accept money from a 3rd party, you crossed a line.

So if you get in an accident, even while being reimbursed by the company for use of your vehicle and only for expenses, you may be doing so with zero/invalid insurance coverage. YMMV.

 

[anomad]

We found the 2 axle trailers to be the best value, as long as you own a tow vehicle.

Uhaul 6x12 rental trailers are the way to go. Especially if you can do it as a local rental. No odometer... You can pack a lot of shonky in one of those. They pull nicely behind a half ton truck even heavily loaded. Gotta know how to tow however...

 

[paulsharvey]

And what many do not realize is that the personal vehicle insurance you purchased did not cover "for hire" commercial use. Once you accept money from a 3rd party, you crossed a line.

So if you get in an accident, even while being reimbursed by the company for use of your vehicle and only for expenses, you may be doing so with zero/invalid insurance coverage. YMMV.

I "believe" there is a district difference between "for hire" and IRS reimbursable milage, for work usage of personal vehicles.

 

[ultrarunner]

I’ll give an example of my personal use of my equipment. We did pavement cores. We rented a core drill, used my generator, my car trailer and my F150. We used a water tank that held something like 500 gallons that he just let us use. I was pretty reasonable on what I charged, it was sort of up to me. I think for the trailer and generator I got like $125 a day and something like $0.40 a mile. Is there a reason they won’t just pay you extra to use your trailer and truck?

Everything above a very low threshold requires Fair Market Evaluation… value independently determined.

I would need to provide exact details of my rig and trailer to come up with a dollar amount, etc…

On my last rental I turned in a $82 charge for refilling the diesel about a mile from turn in… reimbursed in a week and months later told it was improper.

The company does not reimburse fuel… company cars come with a fuel card and approved employee car use is so much per mile.

What I should have done is have the rental company fill the tank and list the refueling fee plus a dollar higher per gallon fuel charge for the gallons used to top off.

No problem paying inflated refueling if it’s part of the rental invoice…

The rules of a large 80,000 employee organization I am still learning…