Maintenance Log

[SJay]

The attached word document is a log I use to keep track of all my maintenance. Feel free to use and modify. I store it on my Google Drive so I have access to it from anywhere. :thumbsup:

Steve

Will work for most types of equipment. (Open it and save it as a template)

 

[Thomas]

Thanks for sharing. :thumbsup:

 

[TimP]

Thanks for the Log format.

Now I have to motivate myself to keep it current.

 

[LS Tractor Owner]

Thanks! I have been too lazy or not enough time to make my own! I have been just writing everything down in a notebook, but now I will just print some of these out! Thanks again!

 

[sodamo]

I use a spreadsheet file (Numbers) on my iphone as a use log. Date, Hours, fuel etc. nothing fancy.

 

[Complete Turf Care]

The attached word document is a log I use to keep track of all my maintenance. Feel free to use and modify. I store it on my Google Drive so I have access to it from anywhere. :thumbsup:

Steve

Will work for most types of equipment. (Open it and save it as a template)

I use something very similar to yours. I keep a them in sheet protectors in a binder in my shop. I put a copy of invoices of any major repairs in there too. This really takes a lot of the guesswork out of maintenance.

It also helps when trying to sell a piece of equipment. It really impresses the potential buyer to see good maintenance records.

 

[RalphVa]

Good record. I just keep little 3x5 spiral notebooks for the tractor and in each car/truck. Put all fuel additions and maintenance in a running form. Used to have separate areas of the notebook for maintenance and oil changes. Now, I just put everything right in time line with fuel purchases in the little notebooks. Had a bigger notebook when doing for the 1983 Benz that we kept for 25 years, but the little notebooks would have worked.

I later transfer the fuel gallons and hours/miles to an Excel worksheet for each vehicle. Any maintenance item that might affect fuel usage is noted there, or maybe change in grade of oil (which I did on the Benz and the Tacoma).

Ralph

 

[WoodDuck]

Very useful document! I just bought my first tractor, so this is exactly what i needed. I'm going to tweak a couple of things for my specific needs, print some out, and put them in a 3 ring binder I'm making for the tractor. Having all the tractor reference materials in one place on the shelf in the shop makes good sense to me! Thanks for sharing!

 

[Bronco82]

I have been keeping all of mine in a small coil notebook in a drawer in my garage, but I like the neatness of that form. Thanks for sharing. The bottom quick reference information is FANTASTIC!!

 

[CobyRupert]

IMHO, the other piece of information that is just as important as "When did I last change (lube, check, etc..) the ______?" is:

"How often do I need to change (lube, etc...) the ________?"

(IMHO) One piece of information without the other.......
.... makes me flip through 75 pages of the owners manual!

 

[/pine]

Most tractor operator manuals that I have seen provide blank, lined pages for note and record keeping...likewise for other typical machinery that requires periodic maintenance...

 

[troverman]

I'm spoiled by owning a Kubota Grand L60 series machine which has an electronic maintenance schedule / log in the message center. It knows exactly which maintenance task at how many hours is due. It pops a message, you acknowledge when you do the service, and it resets until the hours come around to do it again. Very cool!

But I also keep an electronic copy similar to this log, very useful. Thanks for posting.

 

[M J S]

SJay; Thanks for the form.......:thumbsup:

 

[goatdoc]

I know this is an old post, cant seem to find the download (word doc.) You could pm me if you want.

 

[Gregster613]

I know this is an old post, cant seem to find the download (word doc.) You could pm me if you want.

I'm with you goatdoc, I couldn't find any attachment either. I know old post, but wonder where it vanished to?

 

[Shawn T. W.]

I just use a spreadsheet, and print it every once in awhile, and put it in with my manuals ...

 

[gsganzer]

At my new place, I'm thinking of putting up a white board in the shop with lines drawn for the engine driven equipment (tractor, welder, pressure washer etc.) and the task (Engine oil, hydraulic, air filters, greasing (if applicable).

 

[sodamo]

Screen shot of my simple ss

 

[dnw64]

I don't get too crazy with my home equipment.

For my "main" equipment - generator and tractor - I get all the "stuff" I need and put it in a large ziplock upon which I've written:

• Change oil every year
• Change filter every 2 years - 2018, 2020, 2022, etc
• Change spark plug every 2 years - 2018, 2020, 2022, etc
• Change air filter every 4 years - 2018, 2022, 2026, etc

At my business, my daughter created a database in Access for all our equipment. Now, we're a "small" business (dozen employees) but have somewhere around 50 different pieces of "equipment". Partly because that includes things like the (3) heating systems, overhead doors, ventilation fans, etc. And each one of those can have 1 or 10 or more different maintenance items that are due weekly, monthly, every 5 years or 10,000 hours.

Based on all that, we print a report every Thursday for maintenance due in the next week. Before a single lick of paying work is done on Friday, the maintenance sheets are passed out to the various departments and they must be completed or reasons submitted, in writing! why not.

I know that some of you will probably think that's a bit extreme. Maybe it is. All I know is that there are certain pieces of "equipment" (see above) without which the whole place grinds to a halt. That costs 10s of thousands a day. Short of a (covered by insurance) equipment failure*, we cannot afford that.

*We once had our main dust collector fan shear off one of the blades. Yeah, that put us down a few days, but Insurance covered "Business Interruption".

 

[dnw64]

...every 5 years or 10,000 hours.

I should say that on the intervals that specify hours, we have a separate sheet, printed on card stock, next to the piece of equipment. The maintenance "item" is "check hours, and do per sheet". So if "Every 1000 hours, re-torque bolts" is on the sheet, once you've checked it's past 1000 hours, you re-torque the bolts and write the hours at which it was done on the sheet.